Standing
Committees
Budget &
Finance:
The Treasurer is chair of this committee. A budget of operating
expenses and income is prepared and presented the September
meeting for membership approval. Members of this committee must
be familiar with Bylaws and Standing Rules since they govern
certain expenses, and with the activities of the other
committees so a realistic budget can be established.
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Bylaws:
The Secretary is the chairman of this committee. The committee
annually reviews the Bylaws and reports to the Membership prior
to the annual meeting in June. This committee also reviews the
proposed changes to the State and Regional Standing Rules and
the NAIW Bylaws and Standing Rules, submitting their
recommendations to the membership. All changes to the Bylaws of
IPGKC must be submitted to the National office for approval by
NAIW.
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Membership:
The President-Elect is chairman of
this committee. All new member applications are to be submitted
through this committee for approval by the Executive Board.
New members are to be introduced as soon a possible to the
membership. The committee should be versed on all programs and
functions of IPGKC so as to solicit and properly orientate
prospective and new members, encouraging and suggesting
committee positions. In addition to adding new members through
an annual membership drive and on-going efforts, the committee
should be ever-mindful of doing what it can to retain current
members.
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Public Relations:
This committee's responsibility is to keep the name of IPGKC
prominent in the metropolitan area, especially within the
industry. The Vice-President is the chairman of this
committee. Ongoing activities of this committee are the
Communicate with Confidence course, and a speakers' bureau. The
scope of activities and involvement of this committee is
unlimited and every member of IPGKC is, by their actions, a
member of this committee.
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Other
Committees
Arrangements & Reservations: This
committee selects the facility for the regular monthly dinner
meetings, selects the menu, and handles the reservations with
our members and the restaurants. Notice of each meeting is to
be published in the bulletin, giving the location, time, cost
and reservation deadline. The committee may utilize a permanent
reservation list to facilitate the making of reservations. It
is also the responsibility of this committee to handle room
arrangements for the monthly meetings, to insure a head table
equipped with podium, microphone and any other necessary props.
Prior to each monthly meeting, a reservation list must be
furnished to the Treasurer and Membership Committee. This
committee must coordinate its monthly efforts with the Program
Committee and with the NAIW Week Committee.
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Auditing: This committee is
appointed by the President. Members must have a good working
knowledge of the affairs of the organization, the Bylaws and
Standing Rules. It is this committee's duty to audit the books
and records of the immediate past fiscal year as soon as
possible after July 1. By submitting their report and moving
for its adoption, the committee certifies the accuracy of the
books. The committee is charged with delivering the books and
records to the new Treasurer no later than August 1, and
publishing the Final Operating Statement and Financial Statement
in the September bulletin.
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Bulletin: It is the duty of this committee to edit and
publish the monthly bulletin. The expense of publishing is to
be defrayed by the sale of advertising and sponsorships. The
method of publishing is left to the discretion of the
committee. The bulletin, "The Networker", is the lifeline of
our organization reaching the entire membership on a monthly
basis. In addition to meeting information, the bulletin
contains committee reports, announcements of special activities
and educational opportunities, along with a calendar of events.
The bulletin is mailed to all association members, national
officers, the Region V Vice President, and to advertisers, if
requested.
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Education:
This committee acts as a liaison between our members and our
changing industry; planning seminars, mini-seminars and
workshops to meet the varied educational needs of our membership
and others involved in the industry. A yearlong educational
goal is maintained with special emphasis on encouraging members
to work toward the CPIW/CPIM designation, and IPGKC joins with
other professional insurance organizations to support these
classes. (See section on CPIW/CPIM)
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Fund Raising:
This committee promotes activities, with the approval of the
Executive Board, to provide additional funds for operating
expenses.
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Hospitality:
This committee welcomes guests and prepares nametags for each
monthly meeting as well as other meetings such as educational
seminars, when needed.
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Legislation:
The propose of this committee is to keep members informed of any
national, regional, state and local legislation that affects
members of the insurance industry. This committee keeps abreast
of pending legislation, advising the membership of pertinent
bills and encourages them to actively express their individual
views. At least one program each year should be dedicated to
increasing the membership's knowledge of legislators,
legislatures, methods of law enforcement and the legislative
processes. NAIW can support issues, but never individuals.
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NAIW Week: This
is a Public Relations Subcommittee. While this committee's
activities are confined to the third week in May which is
designated as "NAIW Week", the committee functions year-round.
A special effort is made to bring the name of IPGKC before other
segments of our industry as well as the general public. The
committee plans the week-long activities under the direction of
the Executive Board.
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Nominating: This committee is
appointed by the Executive Board in accordance with the Bylaws,
Articles VII. A slate of nominees is printed in the April
bulletin with the election held in May.
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Insurance Professional of
the Year:
This committee is established under Standing Rules which
specifies members and sets out the duties. Their purpose is to
honor an outstanding member of IPGKC.
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Parliamentarian: A one-person committee knowledgeable
in parliamentary procedure who attends the monthly meetings,
advises the President and arbitrates differences pertaining to
orderly meetings. Roberts Rules of Order, Newly Revised is
used in all matters not otherwise provided for in the Bylaws and
Standing Rules.
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Program:
This committee is charges with the responsibility of providing a
mixture of educational and entertaining programs at the regular
monthly meetings.
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Roster: This is a
Bulletin subcommittee. This committee prepares a membership
roster (directory) to be provided to each member by November 1.
Changes in the membership are recorded and published in the
bulletin.
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Safety:
This committee actively plans for one or more safety projects
during the year, which are frequently coordinated with national
and regional safety programs. Some recent industry-related
safety projects IPGKC has supported are fire and arson
prevention, groups against drunken driving, legislation in favor
of child restraints in vehicles and self-defense and rape
prevention.
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Scrapbook/Photographer:
This committee usually consists of one or two persons who
maintain a continuing scrapbook record of IPGKC activities
through news releases, photographs, etc. Committee chairmen
should assist by providing copies of items of interest generated
by their committee activities.
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